Yate Supplies Employee Privacy Notice

Yate Supplies cares about your privacy and is committed to processing your personal information in accordance with fair information practices and applicable data privacy laws.

Collection and Use of Personal Information

We may collect your personal data for legitimate business purposes to administer our employment or contractual relationships with you and to run our business. We may collect, use and transfer your data via automated or paper based processes. We will not collect excessive data and will ensure any personal data collected is adequate and relevant for the intended purposes. Much of the information we hold will have been provided by you, but some may come from other internal sources such as your manager, or in some cases, external sources, such as referees.

The sort of information we collect and hold in the normal course of our business includes:

your application form and referencescontract of employment and amendmentscorrespondence with or about youinformation needed for payroll, benefits and expenses purposescontact and emergency contact detailsdriving licence informationrecords of holiday, sickness and other absenceinformation relating to your career history, such as qualifications, training records, appraisals and performance related documentsdisciplinary or grievance records

Where necessary we may keep information relating to your health, which could include reasons for absence, GP reports and notes. This information will be used in order to comply with our health and safety and occupational health obligations.

We process personal information for the following purposes:

workforce planning and recruitmentworkforce administration, payroll and benefits programsperformance management, training and advancementlegal complianceworkplace managementinternal reportingauditingto protect us, you and the public against injury, theft, legal liability and fraudother legal and customary business related purposes

We may process sensitive personal information relating to your racial or ethnic origin, political opinions, religious and philosophical beliefs, trade union membership, biometric data or sexual orientation, we will always obtain your explicit consent to those activities unless this is not required by law or the information is required to protect your health in an emergency.

Sharing Data

We may share your personal information for legitimate purposes

with our employees, agents and/or professional advisorswith third party suppliers and/or subcontractors who provide services to uswith other Yate Supplies entities, current and futurewhere reasonably necessary such as in the event of a life threatening emergencywhere we are under a legal obligation to do so, for example under statute, to prevent fraud and other criminal offences, from a court order, HMRC, or the police.


We respect your right to object to any uses or disclosures of your personal information that are not:

required by law,necessary for the fulfilment of a contractual obligation or,required to meet a legitimate need of Yate Supplies as an employer

If you do object we will work with you to find a reasonable solution. Where we are processing data on the basis of consent, you have the right to withdraw that consent at any time.

International Transfers

As part of our normal course of business we do not transfer personal information outside of the European Union (EU) but if this does occur we will take steps to ensure that appropriate security measures are taken to protect your information.


We take reasonable steps to ensure that personal information is accurate, complete and current. Please note that you have shared responsibility for the accuracy of your personal information. Please inform HR of any changes to your personal information.


You can request a copy of the information we hold about you at any time by contacting HR using the email address HR@yatesupplies.com


We are committed to ensuring that your personal information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.


Your personal information will be retained as long as necessary to achieve the purpose for which it was collected, usually for the duration of the contractual relationship and for any period thereafter as legally required or permitted by applicable law.

Handling Privacy Concerns

If you have any questions, complaints or concerns regarding this privacy notice or our information collection practices please contact us:

Discuss this with your Manager or,

Contact HR at HR@yatesupplies.com

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